01Leak 01 / 10
Manual Work Dependency
Your team is stuck in constant manual effort.
AI agency · Systems, not tools
AI systems thatrun your businesswhile you grow it.
Scalexia builds AI voice agents, automations and agent workflows that capture every lead, answer every call and remove the manual work holding your team back. Then we build the website that feeds them.
//02What breaks your business
What actually breaks your business
Ten places where a growing business quietly loses time, leads and money. The clock is running on all of them.
3
01Manual Work DependencyYour team is stuck in constant manual effort.
02No Centralized SystemTools, data, and workflows are disconnected.
03Siloed DataKey metrics are trapped in disconnected spreadsheets.
04Compliance RiskManual entry creates inevitable human error.
05Inefficient ProcessesTasks take longer than they should.
06Lead LeakagePotential customers are not tracked properly.
07Lack of AutomationRepetitive operations consume your time.
08Poor Customer HandlingNo structured system to respond consistently.
09Scaling BottlenecksGrowth fails because systems can't support demand.
10Data Without InsightYou collect data but don't use it effectively.
Ten leaksScroll to reveal
- 02Leak 02 / 10
No Centralized System
Tools, data, and workflows are disconnected.
- 03Leak 03 / 10
Siloed Data
Key metrics are trapped in disconnected spreadsheets.
- 04Leak 04 / 10
Compliance Risk
Manual entry creates inevitable human error.
- 05Leak 05 / 10
Inefficient Processes
Tasks take longer than they should.
- 06Leak 06 / 10
Lead Leakage
Potential customers are not tracked properly.
- 07Leak 07 / 10
Lack of Automation
Repetitive operations consume your time.
- 08Leak 08 / 10
Poor Customer Handling
No structured system to respond consistently.
- 09Leak 09 / 10
Scaling Bottlenecks
Growth fails because systems can't support demand.
- 10Leak 10 / 10
Data Without Insight
You collect data but don't use it effectively.
//03Services
Services
01 / 0401
AI Automation & AI Agents
End-to-end workflows and autonomous agents that move data between your tools, draft and send communication, process documents and make routine decisions. Built on n8n, custom code and the model that fits the job, with logging, fallbacks and a human hand-off so nothing fails silently.
Inbound lead workflowRunning
- Form submitted0.1s
- Enrich company1.4s
- Score & route0.8s
- Draft reply2.1s
- Update CRM0.3s
Reply sent · 4.7s
What you get
- 01Lead capture, enrichment and follow-up
- 02Document, invoice and email processing
- 03Internal agents for ops, research and reporting
- 04CRM, sheets and tool integrations
- 05Monitoring, alerts and a runbook your team can use
TriggerEnrichDecideActReport
- AI Automation & AI Agents
- AI Voice Agents
- AI Strategy & Consulting
- AI Websites
//03Services
Services
01 / 04
AI Automation & AI Agents
The repetitive work, done by systems instead of people.
Inbound lead workflowRunning- Form submitted0.1s
- Enrich company1.4s
- Score & route0.8s
- Draft reply2.1s
- Update CRM0.3s
Reply sent · 4.7s
Trigger → Report
- 01Lead capture, enrichment and follow-up
- 02Document, invoice and email processing
- 03Internal agents for ops, research and reporting
02 / 04
AI Voice Agents
Every call answered. Every lead qualified. 24/7.
Incoming call
+1 (415) ··· 0921 · 00:42
Thanks for calling. Are you looking to book a consultation?
Yes, Tuesday morning if possible.
Booked · Tue 10:30Call → Sync CRM
- 01Inbound answering and qualification
- 02Appointment booking into your calendar
- 03Outbound follow-up and reactivation
03 / 04
AI Strategy & Consulting
A discovery call, a deep questionnaire, research, a written report and a playbook: you leave knowing exactly what to fix, in what order.
Automation roadmapRanked by ROI- P1Lead follow-up92h/mo
- P1Invoice processing74h/mo
- P2Call answering61h/mo
- P3Weekly reporting38h/mo
Hours returned
265/mo
Discover → Playbook
- 01Discovery call: your problems, in your words
- 02Deep-dive questionnaire on how work really moves
- 03One-hour working session to clarify and dig in
04 / 04
AI Websites
Sites that rank, load fast, and hand leads straight to your systems.
yourcompany.comBook a callPerformance
98
Lead → CRM · 0.9sDesign → Connect
- 01Design and build in React, Next.js or HTML and CSS
- 02Technical SEO and structured data
- 03Lead forms and chat wired to your automations
//04With vs without
The same business, with the system turned on
Seven places where a manual business quietly leaks, and what each one looks like once it runs on a connected system. Flip the switch.
Without a system
- Time DrainHours wasted on repetitive manual tasks01
- Missed OpportunitiesLeads come in but are not captured or followed up02
- Inconsistent OperationsProcesses depend on people, not structure03
- Slow GrowthScaling becomes difficult and chaotic04
- High Error RateManual work leads to mistakes and inefficiencies05
- Poor Customer ExperienceDelayed responses and inconsistent communication06
- Flying BlindNo single view of what is happening across the business07
//05How we work
Eight stages from leak to system
No six-month discovery. We find the highest-value leak, build the system that closes it, and keep it earning.
Stage 01 / 08The full process
- 01Stage
Discover
Understand the business.
We sit with the people who do the work and map how a lead, an order or a support request actually moves through the company today, rather than how the org chart says it does.
- 02Stage
Diagnose
Find bottlenecks, leakage and repetitive work.
Every step from Discover gets a cost: hours spent, response times, leads lost, errors made. The steps that leak the most become the shortlist.
- 03Stage
Architect
Design the AI system.
The shortlist becomes a system design: what triggers it, what the AI decides, what tools it touches, where a person steps in, and how we will measure it.
- 04Stage
Build
Develop and integrate.
We build the workflows, agents, voice flows or site features and wire them into your CRM, inbox, calendar and data. You see working pieces every week rather than one reveal at the end.
- 05Stage
Test and Validate
Test, simulate edge cases and optimize.
We run real and simulated cases through the system, including the awkward ones: the angry caller, the half-filled form, the duplicate lead. Anything that fails gets fixed before launch.
- 06Stage
Deploy
Launch into production.
The system goes live, usually to a slice of traffic first. Your team gets a short walkthrough and a place to flag anything odd.
- 07Stage
Scale
Monitor, improve and extend the system.
With the first system earning, we look at what it touches next: a second workflow, a new channel, a wider set of customers.
- 08Stage
Optimise
Tune the system against real usage and keep it earning.
Real usage always differs from the plan. We read the logs, adjust prompts, thresholds and routes, and retire anything that stopped paying for itself.
//05How we work
Eight stages from leak to system
No six-month discovery. We find the highest-value leak, build the system that closes it, and keep it earning.
- 01Stage
Discover
Understand the business.
We sit with the people who do the work and map how a lead, an order or a support request actually moves through the company today, rather than how the org chart says it does.
- 02Stage
Diagnose
Find bottlenecks, leakage and repetitive work.
Every step from Discover gets a cost: hours spent, response times, leads lost, errors made. The steps that leak the most become the shortlist.
- 03Stage
Architect
Design the AI system.
The shortlist becomes a system design: what triggers it, what the AI decides, what tools it touches, where a person steps in, and how we will measure it.
- 04Stage
Build
Develop and integrate.
We build the workflows, agents, voice flows or site features and wire them into your CRM, inbox, calendar and data. You see working pieces every week rather than one reveal at the end.
- 05Stage
Test and Validate
Test, simulate edge cases and optimize.
We run real and simulated cases through the system, including the awkward ones: the angry caller, the half-filled form, the duplicate lead. Anything that fails gets fixed before launch.
- 06Stage
Deploy
Launch into production.
The system goes live, usually to a slice of traffic first. Your team gets a short walkthrough and a place to flag anything odd.
- 07Stage
Scale
Monitor, improve and extend the system.
With the first system earning, we look at what it touches next: a second workflow, a new channel, a wider set of customers.
- 08Stage
Optimise
Tune the system against real usage and keep it earning.
Real usage always differs from the plan. We read the logs, adjust prompts, thresholds and routes, and retire anything that stopped paying for itself.
//06Reviews
What clients say
Words from the people who own the systems now. Specific, not glowing.
01 / 08
- AI Automation & AI Agents
“Placeholder quote. Replace with a real client's words: what was breaking, what we built, what changed in their week.”
CNClient NameFounder, CompanyPlaceholder - AI Voice Agents
“Placeholder quote. Ideally about the voice agent: calls answered after hours, bookings that used to be missed.”
CNClient NameOperations Lead, CompanyPlaceholder - AI Strategy & Consulting
“Placeholder quote. About the strategy work: the leak register, the build order, the decision it made obvious.”
CNClient NameManaging Director, CompanyPlaceholder - AI Websites
“Placeholder quote. About the website: speed, leads landing in the CRM, the first enquiry that came through it.”
CNClient NameMarketing Director, CompanyPlaceholder - AI Automation & AI Agents
“Placeholder quote. About follow-up automation: response time before and after, what the team stopped doing by hand.”
CNClient NameHead of Sales, CompanyPlaceholder - AI Strategy & Consulting
“Placeholder quote. About working with us: how the build was run, how often they saw working pieces, how hand-off went.”
CNClient NameCOO, CompanyPlaceholder - AI Automation & AI Agents
“Placeholder quote. About an internal agent: reporting, research or document processing that used to eat a person's day.”
CNClient NameFinance Lead, CompanyPlaceholder - AI Voice Agents
“Placeholder quote. About outbound voice: reactivation calls, appointments set, what the calendar looked like a month later.”
CNClient NameOwner, CompanyPlaceholder
//Built with
The tools your systems run on
Models, channels, CRMs and payments you already use, wired together. If it has an API, it can be part of the system.
- Claude
- ChatGPT
- Gemini
- Mistral
- DeepSeek
- Meta Llama
- Perplexity
- Ollama
- Hugging Face
- OpenRouter
- ElevenLabs
- Deepgram
- LangChain
- Gmail
- Messenger
- Slack
- Intercom
- Discord
- Google Meet
- Calendly
- Mailchimp
- Google Calendar
- Telegram
- HubSpot
- Brevo
- Notion
- Airtable
- Google Sheets
- n8n
- Make
- Zapier
- Next.js
- Vercel
- Framer
- Webflow
- WordPress
- Google Ads
- Stripe
- PayPal
- Razorpay
- Shopify
- WooCommerce
- Xero
- Supabase
- PostgreSQL
FAQ
Answers before you ask
The questions that come up on nearly every first call. If yours is not here, ask it in the form below and a person will answer.
Two things. It works out where AI belongs in your workflow: a strategy for how to bring AI into the business, in what order and why. And it builds the systems that come out of that plan: AI automations, AI agents, voice agents and the website that feeds them. Scalexia does both, so the strategy is written by the people who will build it.
//08Contact
Tell us whatis leaking
Send a short brief. You get a straight answer on whether we can fix it, and what it would take.
What happens next
- 01
A considered reply
Your brief goes to the founder, not a queue. Within one working day you get a first read on where the leak is and whether it is worth fixing.
- 02
Discovery call
Thirty minutes on how work moves through your business today, what it costs you, and what fixed would look like.
- 03
A written plan
Scope, timeline and a fixed price, in writing. Nothing starts until you have signed off on all three.